27 May 2021

 

Dear Parents and Carers

 

I wanted to write to you to remind you of procedures over half term.

 

Your child should continue to take part in home testing over the holiday period on a Monday and Thursday morning and record the result via the NHS website. Bubble Leads will make welfare calls in the afternoon in order to collect results for school.

 

In this instance if your child tests positive, they will be asked to self- isolate and advised to get a PCR test. If your child has a positive result then this should be reported to school via Mrs Smith rachel@roselynhouseschool.co.uk up to and including Thursday 4th June 2021. She will check her emails at 4.00pm each day and ring you following this to advise. If your child is in a Bubble with someone who tests positive within this time frame, they too will be asked to self- isolate. From Friday 5th June , you should report to NHS Test and Trace and follow their instructions; although Bubble leads will continue to support with the welfare calls.

 

I once again want to thank staff who are giving up time of their school holidays in order to continue this process. They really have gone above and beyond for our students and families over the last year.

 

Many are currently working hard on grades and assessment for GCSE exams and are preparing for some students to sit Functional Skills exams when we come back after the break. These have taken extra planning so as to be Covid safe.

 

May I also take this opportunity to thank you for your continued support in following our Covid Risk Assessment and Procedures and for helping to keep staff and students as safe as possible.

 

Please have a wonderful half term break, continue to stay safe and we look forward to welcoming everyone back on Monday 7th June.

 

Warmest wishes

 

Miss D 😊

                                                                                                            15 April 2021

 

 

 

Dear Parents and Carers

 

Good afternoon everyone and what a wonderful start to the new Term we have had. Sunshine and smiles all round!

 

Thankyou, for supporting your child with home testing over Easter and the doorstep testing this week. The numbers of participants did drop over Easter but have picked up again this week.  We have started back with between 73% and 91% attendance across the Bubbles which continues to amaze us. Thankyou!

 

You should by now have received home test kits for next week for your child to conduct their-selves. Please encourage them to do so. We would ask that they complete the test on Monday and Thursday morning prior to coming to school.

 

If they have a positive result, please inform school and do not send your child in. Also, if your child is displaying symptoms, please do not send them to school. You will be asked to self- isolate and asked to book a PCR test. Otherwise, normal Timetables will resume.

 

If you would like to continue receiving support for testing your child, we will be able to offer this facility within school on an individual basis or by doorstep testing. Please contact your Bubble Lead to discuss this.

 

Over the next two weeks, some staff are due to have their second covid vaccinations, as we were fortunate enough to have been invited as part of the Health and Social Care offer to receive them. For some staff these will take place during the school day at local hospitals. This will mean that they will need time off. We aim to manage these with little or no disruption but accept there may have to be some minor changes to Timetable. It is important that these continue in order to further protect our staff, students and families.

 

The Government advice with regards face coverings for students and staff will currently remain in place, to be worn on transport, in school corridors and classrooms. This applies to alternative provisions. They do not need to be worn outside.

 

We look forward to everything this Term has to offer and sharing with you the success of our students over the next week.

 

Warmest wishes

Miss D 😊

ROSELYN HOUSE SCHOOL AND THE RHISE SERVICE

COVID 19 TESTING PROCEDURES

 

Overview

 

From 8th March 2021 we will be welcoming all students back to Roselyn House School and The RHISE Service.  Following Government Guidance, we will be completing the three lateral flow tests that the Government have asked schools to do before home testing can be implemented for students. 

In terms of student testing, we have taken into consideration the consultation that we completed with staff and families and have decided that the best route for us to be able to achieve this is that they will be done at the doorstep. This mitigates risk of having to set up testing station (s) and any cross over of Bubbles. This will also prevent any positive cases of students having to attend Roselyn House School/ RHISE and then having to be taken home by staff.

There will be 2 staff designated testers/support in Bubble 1 and Bubble 2 and 4 staff for RHISE.

 

On Monday 8th, Thursday 11th and Monday 15th March 2021, designated staff will attend at all students’ houses where they will conduct a Lateral Flow Test.

 

Update 8/3/2021 – due to DfE registration process not being completed, the start date for testing will be postponed to Thursday 11th March and the final date will be Thursday 18th March.

 

All designated staff have completed Department for Education/Public Health England training for the testing procedures.   If the designated staff are unable to deliver the tests, alternative staff will be introduced to the testing process and brought up to speed on guidance and training etc.  Protective measures are in place for these staff.

The Team Leader for overseeing the testing procedures across Roselyn House School and RHISE is Mr Birkenhead.

The Covid Co-Ordinator who has overall responsibility for testing procedures for both Roselyn House School and RHISE is Mrs Smith.

Designated Staff :-

Bubble 1 – Mr Lancaster / Miss Edens

Bubble 2 – Mr Birkenhead / Mr Tate

RHISE – Mrs Higgins / Mr Wilkinson / Miss Taylor / Miss Blake

 

 

Procedure

 

Week commencing 1st March 2021 Bubbles 1 and 2 and the RHISE Service will all receive adequate amount of testing kits and PPE for the LFT on the 11th , 15th and 18th   March 2021.

 

Update 8/3/2021 – due to DfE registration process not being completed, the start date for testing will be postponed to Thursday 11th March and the final date will be Thursday 18th March.

 

Below is a breakdown of how the testing programme will be delivered each day.

 

8:30AM – Staff will set off on their respective routes that are pre planned on route planners and form part of the Whole School Working Arrangements Risk Assessment.

Bubble 1 – Lancaster, Fylde and Preston (13 students)

Bubble 2 – East Lancs and Fleetwood (17 students)

RHISE – Various locations across Lancashire (32 students)

 

9:00AM – 04:15PM – Staff will visit each student’s house and deliver the LFT and determine the outcome of the test to parents/carers/school and document their findings.

 

Please note for optimum testing, it is advised that students do not eat or drink for 30 minutes before the test – you will be contacted on the day of testing 30 minutes prior to staff attending to advise your child not to eat or drink.    You will be provided with an hour time slot in advance.

 

Testing

Two staff members (Testing Operatives) will assist in the testing process.  We will confirm with you that you have given consent for the procedure.  Parents or an appropriate adult are requested to be present if possible.

 

We would respectfully request that to ensure the safety of all, that students and parents and carers wear face coverings throughout our attendance (apart from when the test is taking place).  This is to ensure the safety of students and their families and our staff.      Staff will arrive at the student’s house wearing full PPE (bodysuit and face covering). 

 

Staff will request that your child washes and sanitises their hands.

 

All equipment will be stored in sealed boxes in the school vehicles. The resources will be arranged in the vehicle for each test and placed on a tray in its sterile wrapping.  Staff  will bring the tray to the students door and once the tests is conducted, staff will return to the vehicle to await the test results.

 

Once the 30 minute time period has passed, staff will notify parents ad carers of the test result.

 

Below is a breakdown of the full procedure:-

 

Morning of Test

1)PPE and cleaning product check 

2) Each member of staff will put on their PPE suit 

3) Technology check to ensure that all devices are charged and working 

4) Paperwork/route check

5) Once all checks are complete and there are no issues, staff will leave Roselyn House School and start their routes 

 

Journey 

1) The non-driving member of staff will contact the parent/carers who they are travelling to and inform them that they are on their way and conduct a welfare check. (This will continue between each test for each student) Please remember that your child should not eat or drink for 30 minutes prior to the test.

 

Arrival at Student’s Home

1) Upon arrival at the student home staff will conduct a health and safety check of the site and park effectively 

2) If site is unsafe, the test will be postponed, and relevant persons will be notified 

3) If site is safe, the test will go ahead 

4) Staff will prepare PPE and place apron, gloves, and visor in position

5) Staff will then check individual sealed bags and individual test sheet logs (Student names coincide with route planner) 

 

Check contents of pre sealed bag before conducting the test for the following: 

1) Pre sealed swab 

2) Extraction tube 

3) Extraction tube solution 

4) The test strip 

5) Waste bag 

6) Extraction tube holder (not in the bag but is a part of the kit) 

7) All contents will be placed on a wipeable tray in its sealed state

 

At the address 

1) One of the staff members (testing assistant) will carry the tray with contents on and stand a distance from the entrance

2) One of the staff members (test operative) will knock at the address and meet and greet and explain the procedure 

3) Health and safety check to take place again 

 

Set up the test 

1) Take the test strip out of the foil wrapper and place on a flat surface (portable tray held by test assistant)

2) Place extraction tube into the holder 

3) Squeeze solution into the extraction tube and place the lid back on and store in the holder 

4) Ask individual who is receiving the test to blow their nose and sanitise their hands 

5) Remove the swab from the packet (do not touch soft part of the swab) 

 

Taking the sample 

1) Pass swab to Student and make sure that they are holding the plastic part between two fingers

2) Ask them to open their mouth wide and ask them to put the fabric swab on their tonsils 

3) This needs to be done firmly on each side 4 times (testing staff can aid with a mirror for accuracy) 

4) They will be asked to remove swab carefully without touching teeth, gums, or tongue 

5) Then using the same swab to take a sample from one nostril 

6) Insert swab into one nostril until they feel resistance 

7) The swab then needs to be rolled in one nostril firmly making 10 complete circles 

8) Then remove swab carefully 

 

Process the swab sample 

1) Pick up extraction tube from the holder and remove the lid 

2) Retrieve the swab from person and place it in the tube with the solution 

3) Press the tip against the extraction tube firmly and roll around the tube for 15 seconds 

4) Remembering to mix fully 

5) Pinch the tube when removing the swab to ensure all fluid is drained from fabric swab 

6) Place the nozzle tightly on the extraction tube 

7) Drop two drops of fluid on testing strip section marked 's'

8) Set a timer for 30 minutes 

9) Inform parents and students that staff will return in 30 minutes with the result

 

Awaiting results

1) After informing parents/carers and students, staff will return to the car and await the results 

2) When returning to the vehicle, staff will remove all elements of the test (wrapper, swab and extraction tube and place in hazardous waste) 

3) Leaving only the testing strip on the tray in the boot of the car

4) Staff will await results outside/inside the car

 

Reading the result 

1) Once the timer has indicated 30 minutes the strip will be examined, and cross referenced with result indicator sheet 

2) Results are then logged by the Test Operative on the specific log sheet for that student.   

3) Once completed, parents will be informed of result and next steps (Contact from track and trace NHS)

 

Upon completion 

1) Staff will place all contents of test into Hazardous waste that is provided 

2) Once all contents of test are removed and items cleaned, clean all equipment and place back in the designated area in the boot

3) Remove PPE and dispose in bin provided (keeping only protective suit on) 

4) Staff will then use Dettol 3in1 spray to spray their personal suit.

5) Sanitise hands and spray car with anti-bacterial spray 

6) Leave destination and start route to next testing site

 

At the end of the testing day, all data sheets will be passed to Jack Birkenhead for scanning of barcodes for the results to be recorded on the bulk upload log. All results will be sent to parents via NHS Track and Trace service.

 

Timescales –

24 hours to register a positive or void test result

Up to 7 days to register negative results

 

If results are positive, you will be advised to book a PCR Test.  You should then follow Government Guidance and self isolate for 10 days from that date.  Every member of your household should self-isolate for this period.  

 

If the results are negative, students will return to education on their next respective days.

 

If there is an incident relating to testing procedures, Mr Birkenhead and Mrs Smith will be advised who will escalate the incident to the Department for Education Coronavirus Helpline who will provide advice and guidance.  

 

This will be repeated for each individual test and will be consistent across the 3-day testing period. All recorded information will be passed to Mrs Smith following procedures.

 

These procedures are subject to change following the start of the LFT programme following feedback from staff and students and change in Government Guidelines.

 

3 March 2021

 

UPDATE – The first testing date of Monday 8th March has been postponed due to not receiving the DfE registration for the LFD testing.     Testing will commence Thursday 11th March 2021.

 

5 March 2021

Dear parents, carers and guardians,

 

I would like to thank you for the sacrifices you have made and, where possible, for keeping your children and young people at home during this period of national restrictions. I recognise that for many of you this will have been a very challenging time. I am writing to you to set out in greater detail the easing of restrictions on face-to-face teaching announced this week.

 

When the Prime Minister announced this lockdown, he was clear he would review the situation in mid-February. This was dependent upon the most vulnerable adults being offered the first dose of the vaccine by 15 February, meaning they should have developed some immunity from the virus by about three weeks later, that is by 8 March.

 

I am pleased to say that, thanks to the efforts of the NHS, volunteers and scientists, the government has achieved this target and, following an in-depth analysis of the virus prevalence data, and the data on NHS capacity, both suggest that infection rates have fallen across all ages, including in children and young people.

 

Yesterday, the Prime Minister set out the next phase of the government’s response to coronavirus (COVID-19), including where restrictions on attendance at education settings can be lifted.

 

Return

The Royal College of Paediatrics and Child Health has made clear that the overwhelming majority of children and young people still have no symptoms or very mild illness only. We also know that returning children to face to face teaching is vital for their educational progress, for their wellbeing, and for their wider development.

 

If your child attends a primary, secondary, special or alternative provision school, college or further education setting they will return to their setting from 8 March – or if already attending, will be joined by their classmates. Secondary age students will be tested for Covid on their return, schools and colleges will organise the testing of groups of pupils during the first week. Since the start of term 4 million tests have been done in schools and weekly testing of pupils and staff will help keep everyone safe. If your child uses wraparound childcare, including childminders, these should also allow attendance for eligible children.

 

If your child attends an Early Years setting, these will continue to be open to all children, as they have throughout the period of national restrictions.

 

16- to 19-year olds (or 19- to 25-year olds with an EHCP) who attend further education settings will also undertake the majority of their planned hours on site.

 

Students in higher education undertaking practical or practice-based (including creative arts) courses who need access to specialist equipment and facilities will be able to recommence in-person teaching and learning from the 8 March. The Government will review, by the end of the Easter holidays, the options for timing of the return of remaining students. This review will take account of the latest data and will be a key part of the wider roadmap steps. Students and providers will be given a week’s notice ahead of any further return.

 

Rapid testing

Since January, schools and colleges have been delivering rapid asymptomatic testing. Rapid testing remains an important part of the government’s plan to suppress the virus, in education and childcare settings and across society. This sort of testing means that people who have COVID19 but do not have any symptoms of COVID 19, who might otherwise continue to attend educational settings, can be identified and self-isolate.

 

If your child has attended a secondary school or college through January, they may have been offered a test, and we are now asking that secondary schools and colleges offer tests for all students across the week of the 8 March as they return. If your child attends a primary school, they will not be offered a test upon return.

 

Twice-weekly asymptomatic testing is already available for the secondary school, most college, primary school, school-based nursery and maintained nursery school workforce, including support staff such as teaching assistants and those supporting with wraparound childcare.

 

Yesterday, we announced the further expansion of this asymptomatic testing programme, asking that all secondary age pupils and students in most colleges who consent will be offered three rapid tests at school or college in the first two weeks of their return three to five days apart. This will help them to get used to swabbing themselves for the tests. Schools and colleges will then provide students with two rapid tests to use each week at home. The home test kits come with clear instructions for use and how to report the results. All secondary and college staff will also be provided with home test kits to allow them to test twice a week at home. Testing is voluntary but we would encourage as many people as possible to take part to help reduce the prevalence of the virus. If your child attends a special school, where possible they will also be offered a test. Rapid testing is already in place for those arriving or staying at university.

 

We will be asking HE providers to offer two tests to all students eligible to attend their university or HE institution upon their return, and twice weekly asymptomatic testing to all students eligible to attend on-site, as well as providing testing for staff.

 

All staff at private, voluntary and independent nurseries will have access to tests to use twice weekly at home, building on the testing already available to maintained nursery schools and school-based nurseries. Childminders can continue to access community testing, and the Department continues to work with colleagues across government to review the testing approach available for childminders.

 

Safety measures

We have worked closely with Public Health England to develop and refresh the system of controls that schools and colleges already have in place to reduce the risk of transmission in education and childcare settings, based on scientific rationale. The system of controls supports schools and colleges to assess risk and implement measures to mitigate risk, including ventilating occupied spaces, introducing enhanced cleaning and minimising contact and mixing. We ask all pupils, students and staff to continue to do everything they can to adhere to these measures, because it is vital that they are implemented well and consistently.

 

In addition to the system of controls and the expanded testing programme set out above, in schools or colleges where pupils in year 7 and above are educated, we recommend that face coverings should be worn by staff and pupils where social distancing cannot easily be maintained when moving around the premises outside of classrooms or teaching spaces, such as in corridors and communal areas. In the same settings for a limited period, we also recommend the use of face coverings in classrooms and other teaching spaces, unless wearing a face covering would impact on the ability to take part in exercise or strenuous activity, for example in PE lessons, or for those who are exempt from wearing a face covering as per government guidance.

 

Children in primary schools do not need to wear a face covering.

 

We have published further guidance for parents here. We will be setting out further measures for immediate support to children, early years settings, schools, colleges and local authorities later this week. I am very pleased that we are able to return children and young people across England to their classrooms and colleges, to allow them to spend time with their friends and teachers and get back into the rhythms of the school or college year.

 

Rt Hon Gavin Williamson CBE MP

Secretary of State for Education